Stop Re-Keying Vendor Quotes
Into Spreadsheets
Drop a vendor quote PDF and get clean, structured pricing data in 10 seconds. Compare vendors side-by-side, track price trends over time, and keep every quote in one shared location your whole team can access.
Your vendor quote
Pacific Industrial Supply Co.
4200 Commerce Blvd, Suite 110
Portland, OR 97209
Quote #: PIS-2026-03841
Date: 03/18/2026
Valid Until: 04/17/2026
Terms: Net 30
| Part # | Description | Qty | Unit Price |
|---|---|---|---|
| SS-HB-3816-1 | Hex Bolt 3/8-16x1" SS | 500 | $0.42 |
| SS-FW-38 | Flat Washer 3/8" SS | 500 | $0.18 |
| SS-LN-3816 | Lock Nut 3/8-16 Nylon | 500 | $0.31 |
| SS-HB-1420-2 | Hex Bolt 1/4-20x2" SS | 1,000 | $0.38 |
| AL-SP-6061 | Al Spacer 6061-T6 1/2" | 200 | $1.25 |
Subtotal: $1,085.00
Total: $1,130.00
Extracts in seconds
Structured data with insights
Pacific Industrial Supply Co.
PIS-2026-03841 · Mar 18, 2026
| Part # | Material | Price | Qty | Lead |
|---|---|---|---|---|
SS-HB-3816-13 vendors | SS Hex Bolt 3/8-16 x 1" | $0.4212% | 500 | 5 days |
SS-FW-38 | Flat Washer 3/8 SS | Best$0.18 | 500 | 3 days |
SS-LN-3816 | Lock Nut 3/8-16 Nylon Insert | $0.31 | 500 | 5 days |
SS-HB-1420-25 vendors | SS Hex Bolt 1/4-20 x 2" | $0.38 | 1,000 | 7 days |
AL-SP-6061-12 | Aluminum Spacer 6061-T6 1/2" | $1.25 | 200 | 10 days |
Your vendor quote
Pacific Industrial Supply Co.
4200 Commerce Blvd, Suite 110
Portland, OR 97209
Quote #: PIS-2026-03841
Date: 03/18/2026
Valid Until: 04/17/2026
Terms: Net 30
| Part # | Description | Qty | Unit Price |
|---|---|---|---|
| SS-HB-3816-1 | Hex Bolt 3/8-16x1" SS | 500 | $0.42 |
| SS-FW-38 | Flat Washer 3/8" SS | 500 | $0.18 |
| SS-LN-3816 | Lock Nut 3/8-16 Nylon | 500 | $0.31 |
| SS-HB-1420-2 | Hex Bolt 1/4-20x2" SS | 1,000 | $0.38 |
| AL-SP-6061 | Al Spacer 6061-T6 1/2" | 200 | $1.25 |
Subtotal: $1,085.00
Total: $1,130.00
Extracts in seconds
Structured data with insights
Pacific Industrial Supply Co.
PIS-2026-03841 · Mar 18, 2026
| Part # | Material | Price | Qty | Lead |
|---|---|---|---|---|
SS-HB-3816-13 vendors | SS Hex Bolt 3/8-16 x 1" | $0.4212% | 500 | 5 days |
SS-FW-38 | Flat Washer 3/8 SS | Best$0.18 | 500 | 3 days |
SS-LN-3816 | Lock Nut 3/8-16 Nylon Insert | $0.31 | 500 | 5 days |
SS-HB-1420-25 vendors | SS Hex Bolt 1/4-20 x 2" | $0.38 | 1,000 | 7 days |
AL-SP-6061-12 | Aluminum Spacer 6061-T6 1/2" | $1.25 | 200 | 10 days |
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Everything You Need to Buy Smarter
From automated document processing to real-time price analytics, Purchasing Notebook gives your procurement team the tools to eliminate manual work and make data-driven decisions.
Upload a PDF. Get a Spreadsheet. In 30 Seconds.
Drop a vendor quote PDF and get structured data back instantly — prices, part numbers, lead times, and more, ready to compare and analyze.
Compare Every Vendor on One Screen
See quotes from multiple vendors in a single comparison matrix. Best and worst values are highlighted so you can pick the right supplier at a glance.
See When Prices Are Creeping Up Before Your Next PO
Track how costs and delivery times change over time with per-vendor trend charts. Spot price increases early and benchmark supplier competitiveness.
Quote expiration alerts with color-coded validity dates
One-click CSV data export for quotes, materials, and vendors
AI-powered natural language queries across your procurement data
Organized document storage — attach quotes, contracts, and certs to materials and vendors
One-click quote requests with auto-filled quantities from history
Team collaboration with role-based access — no more emailing spreadsheets
Ask Your Data Anything
Ask questions in plain English and get instant, data-backed answers from your entire quote history — no formulas, no reports to build.
The math is simple
A purchasing agent spends ~15 minutes manually entering and analyzing each vendor quote. With 10 quotes a week, that's 2.5 hours of manual work — every week.
Purchasing Notebook does it in 10 seconds per quote. That's 10+ hours back every month, per buyer.
At $39/seat/month, it pays for itself after the first week.
Built by Procurement Professionals
We didn't guess what purchasing teams need — we lived it.
Purchasing Notebook was built by a team with years of hands-on experience in purchasing and supply chain management. We've managed vendor relationships, analyzed thousands of quotes, and spent countless hours building spreadsheets that Purchasing Notebook automates in seconds.
We've worked across aerospace, heavy industrial, and medical device companies operating under FDA and other regulatory requirements. We built this tool because we got tired of the same manual processes — and we knew there was a better way.
“We built the tool we wished we'd had.”
Frequently Asked Questions
Yes. All data is encrypted in transit and at rest. Your pricing and supplier data is never shared, sold, or used for any purpose outside your account. You own your data — export it or delete your entire account at any time.
Purchasing Notebook uses a proprietary PDF processing engine to read any vendor quote PDF — there’s no template or format requirement. The extraction engine handles the wide variety of layouts, table structures, and terminology that vendors use. If you can read the quote, so can we.
There’s nothing to install and no IT involvement required. Sign up, drop a quote PDF, and you’ll have structured data in 10 seconds. Your team can be up and running in minutes.
After 30 days, you choose a plan or your account pauses. Your data stays safe — nothing is ever shared. There’s no surprise charge because we don’t collect a credit card upfront.
A buyer spends roughly 15 minutes manually processing and analyzing each vendor quote. At just 10 quotes a week, that’s 10+ hours per month of manual work — per buyer. Purchasing Notebook costs less than two hours of a buyer’s time per month and gives back dozens.
Plans for Every Team Size
Simple, transparent pricing for every team.
Everything your purchasing team needs — from quote intake to vendor insights.
Standard
For individual buyers and small teams
$468/seat billed annually
- Advanced PDF scanning (25/day/seat)
- Automated data extraction
- Quote comparison
- Price trend & lead time analytics
- Quote expiration & stale price alerts
- AI data queries — Claude Haiku
- Email support
Pro
For purchasing teams that need more power
$828/seat billed annually
- PDF scanning (50/day/seat)
- Bulk PDF upload (no daily limit)
- AI insights — Claude Sonnet
- Natural language data queries
- Overview KPI dashboard
- Price change & lead time alerts
- Priority support
Enterprise
For large organizations with complex needs
- Unlimited users & PDF scanning
- Mass upload (1k+ quotes)
- Advanced AI analytics
- API access & integrations
- Custom reporting
- Dedicated account manager
- SOC 2 compliance
Ready to streamline your quote analysis?
See why procurement teams are switching from spreadsheets to structured quote management. Start your free 30-day trial — no credit card required.
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